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Consolidated Assessment Proficiency Report

  • Updated

The Consolidated Assessment Proficiency Report provides statistics on the number and percentage of students who did and did not participate in Star assessments and the number who are proficient based on the value you select. You can use this report to identify sub-groups of students who need help and to anticipate achievement on upcoming state tests.

How do I get to this page?

  1. Log in to Renaissance.
  2. On the Home page, select Reports; in the drop-down list, select Administrator. (Note: If you would normally only have access to administrator reports, there will be no drop-down list; selecting Reports will take you directly to the Administrator tab.)

  3. On the Administrator tab on the Reports page, under “Customizable Reports,” select Consolidated Assessment Proficiency Report.

Who can do this with default user permissions?

District Level Administrators, District Dashboard Owners, District Staff, School Level Administrators, School Staff

  1. Use the Subject and Assessment Types drop-down lists to choose the assessment types to include in the report. Note: Only Enterprise assessments are included in this report. The assessment types available will change depending on the subject chosen:
    The Subject and Assessment Types drop-down lists.
    Subject Assessment Types
    Reading Star Early Literacy
    Reading Star Reading
    Reading Spanish Star Early Literacy Spanish
    Reading Spanish Star Reading Spanish
    Math Star Math (if you select Math as the subject, you will not need to select an assessment type; Star Math is the only assessment type for that subject)
    Math Spanish Star Math Spanish (if you select Math Spanish as the subject, you will not need to select an assessment type; Star Math Spanish is the only assessment type for that subject)
  2. Select Change Students... (or Choose Students...) to choose whose data you want to see in the report.

    The Change Students button.

    In the pop-up window, you will see a number of columns where you can make your student selections.

    • At the top of the Schools column, if you have access to more than one school, choose either All Schools (to select all the schools you have access to) or choose Select Schools and then check the schools you want to include in the report. If you only have access to one school, you will not need to select schools—the Schools column will be hidden.
      At the top of each column, there is an 'All' and a 'Select' option. Choosing the 'All' option will select all the items in the column; choosing 'Select' will allow you to select specific items in the column by checking them.
    • After the school selection has been made, the next two columns will populate with all the teachers and classes in the school(s). Use the "All" options at the top of each column to select all the teachers and classes, or use the "Select" options and check specific teachers and classes to include in the report.
      One school, three teachers, and all classes have been selected. The Apply and Cancel buttons are at the bottom.
      In the example above, the person generating the report chose East Elementary School as the school, and then selected three specific teachers at that school. The Classes column lists all the classes for those three teachers—since All Classes is selected, the report will be generated for all of the students in all classes belonging to those three teachers at East Elementary School.

      You can search the items in a column by clicking within that column and then typing Ctrl+F or control-F on the keyboard.

    When you are done selecting the students you want to include in the report, select Apply (or select Cancel to close the pop-up window without saving your selections).

  3. If you want to use demographic data to further refine the data in the report, select Change Demographics... (or Choose Demographics...)

    The Change Demographics button.

    By default, the "All" option is chosen for Ethnicity, Gender, Language, and Grade Level. To reduce the scope, choose the "Select" option at the top of the appropriate column and then check your selections in that column.
    All ethnicities, all genders, two languages (English and Hmong), and three grade levels (grades 2, 3, and 4) have been selected.
    In the example above, the user has selected two Languages and three Grade Levels, while leaving Ethnicity and Gender at the default "All" options. Note: The Filter Reports by Ethnicity user permission may be set to prevent the use of ethnicities as a filter.

    By default, the "All" option is chosen for Characteristics. To reduce the scope, choose Select Characteristics... and then check each characteristic you want students in the report to have. You must also choose any or all (after "Include students with") to specify whether students with any of the selected characteristics will be included in the report or only those with all of the selected characteristics.

    Two characteristics have been selected. The Apply and Cancel buttons are at the bottom.
    In the example above, the user selected two Characteristics (ADA and ESL). Because any is selected, the report will include students who are ADA, ESL, or both. If all had been selected, only students who are both ADA and ESL would be included. Note: The Filter Reports by Characteristics user permission may be set to prevent the use of characteristics as a filter.

    Once you are finished choosing demographic options, select Apply at the bottom of the window to save your choices (or Cancel to close the window without saving your choices).

  4. Use the Proficiency Type drop-down list to choose which score you want to use to measure student proficiency: Percentile Rank (PR), Normal Curve Equivalent (NCE), or Student Growth Percentile (SGP). These scores range from 1–99; use the At/Above Proficiency Score drop-down list to set the cutoff score for proficiency.

    The Proficiency Type drop-down list.

    If you select Student Growth Percentile (SGP), the procedure for selecting the time frame the report covers differs from what is described in step 6 below.

    1. Use the School Year drop-down list to choose which school year you want to see data for: the current year or the previous school year.

      The School Year drop-down list.
    2. After selecting a school year, use the Timeframe drop-down list to narrow the time span further.

      The Timeframe drop-down list.
      • To view SGPs from within the selected school year, choose the testing windows under "Current or Selected Year" that you want to measure growth between: Fall to Winter, Fall to Spring, or Winter to Spring.
      • To view SGPs between the selected school year and the school year before it, choose the testing windows under "Compare to Previous Year": Spring to Fall, Fall to Fall, or Spring to Spring.
      • To view current SGPs for students, select Latest Test (Current SGP). Current SGP will be calculated for students who have taken at least two tests in different testing windows, using the most recent test in the past 18 months and a test from a previous window. Note: Selecting this option will cause the School Year drop-down list to be removed, as it is no longer necessary.

      See the help for SGP for more information.

      Note: As of this writing, for Star Math Spanish, SGPs can only be calculated for grades 1–8.
  5. Use the Group By and Then list drop-down lists to determine how the data in the report should be arranged.

    The Group By and Then list drop-down lists.

    The Group By choice you make hierarchically determines the Then list options available. For example, if you choose to group by Teachers, you can only list by Classes or Students.

    For some customers in larger school districts, the options in the Group By and Then list drop-down lists are limited to the following:

    Group By Then list
    District Schools
    District Grades
    Schools Grades
  6. If you did not select SGP as the proficiency type earlier, use the Date Range drop-down list to choose the dates you want to generate the report for. You can select an existing marking period, screening window, or you can select Custom... and set your own dates (use the calendars to select a range of dates or type them in the fields using m/d/yyyy format; then select Apply to use the dates you have chosen or Cancel to close this pop-up without saving your selection). Dates can be in the current school year or up to three years prior to the current school year.
    The user has chosen to select custom dates. A pop-up calendar is open, allowing the user to choose the dates. The dates can also be entered in the fields above the calendar. The Apply and Cancel buttons are in the upper-right corner of the pop-up window.

    If schools use their own unique date ranges within a district screening window, those ranges will all have the same name. To help you tell them apart, the dates they cover will be added to the end of the name.

    Three Fall screening windows, with three different date ranges to differentiate them (9/1 to 9/10, 9/10 to 9/20, and 9/20 to 9/30).

  7. Under the Group By drop-down list, check Hide Sections Without Data if you want sections of the report without test data to be omitted.

    The Hide Sections Without Data check box. The Update Report button is below it.
  8. Once you are done choosing report options, select Update Report.
  9. What happens next depends on the complexity of the report and the amount of data being compiled to create it.

    • In most cases, a "loading..." message will appear while the report is being created:

      The loading message.

      ... and then the report will open on the screen (skip ahead to step 10).
    • In some cases, a "Generate Report" message will appear. When this happens, you can either wait for the report to be completed (skip ahead to step 10), or you can select Skip screen view & return later for a PDF to leave this screen.

      The message states: This report is still generating. Very large reports could take about an hour depending on site traffic. Rather not wait? The 'Skip screen view and return later for a PDF' button is at the bottom.

      You will go to the "My Created Reports" tab—a " Generating PDF" message in the Actions column means the report in that row is still being generated. (Refresh this page or return to it later to see status updates.)

      A list of reports: one is complete, the other is still being generated. The completed report has a Download PDF link after it.

      When the report is ready, select Download PDF in the Actions column to download the report as a PDF file. (You can skip the remaining steps below.) Completed reports will remain available for 14 months after they are created.
  10. Once the report is generated, it opens at the bottom of the page. The view will differ based on how you grouped and listed the students in step 5—in the example below, the data is grouped by Classes, then listed by Students.
    In this example, for a specific class, each student's participation and proficiency ratings are shown in the table.
    In the example above, since the data is listed by student, each individual student's participation rate and proficiency level is shown.

    If different options had been selected in step 5 (for instance, group by Schools, then list by Teachers), the average participation rates and proficiency levels would be given, as shown below:
    In this example, each teacher at the chosen school is listed. For each teacher, the average participation and proficiency rating for all of their students is shown in the table.
  11. You can change any of the options you have selected and then regenerate the report by selecting Update Report.
  12. If the report is more than one page long, use the Previous, Next, and page number links at the bottom (Previous 1 2 3 Next) to navigate between pages.
  13. Select the PDF icon at the top of the page or the Print or Save button above the first table in the report to create a PDF of the report. You can also select the Download Data button above the first table in the report to download a CSV (comma-separated values) version of the report that you can open in a spreadsheet program.
    The Print or Save and Download Data buttons.
  14. To return to the Reports page, select either Back to Reports or the report icon at the top of the screen.
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