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My Created Reports

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"My Created Reports" gives you a place to create your own custom reports. You give each report you create a name and select the types of data included in it. Once a report is created, you can generate it whenever you'd like.

How do I get to this page?

  1. Log in to Renaissance.
  2. On the Home page:
    • Renaissance Next: Select Reports under "My Data" in the left-hand sidebar, then select Custom Reports.
    • Legacy Mode: Select Reports on the Home page; in the drop-down list, select My Created Reports.

Who can do this with default user permissions?

District Level Administrators, District Staff, School Level Administrators, School Staff

  1. On the My Created Reports tab, select Create New Report.
    The Create New Report button.
  2. On the Create New Report page, enter a name for your report, and an optional description if you wish.

    • Report names and descriptions cannot include the following characters:

      equals, at, hashtag, percent, caret, and, asterisk, plus, backslash, semicolon, left brace, right brace, pipe, less than, greater than

    • Report names can be a maximum of 50 characters long; report descriptions can be a maximum of 200 characters long.
      An example report name: Star Reading - Benchmark Distribution (School). An example report description: SR benchmark distribution for every school in the district -- rerun monthly.
  3. By default, students from all schools and grades you have access to will appear on the report. Use the School and Grade drop-down lists to focus on students in specific schools and/or grades. Check the ones you want, remove the check marks from those you don't; you can use the Select All or Clear All links at the bottom of each list to check or uncheck all the options at once.
    The School and Grade drop-down lists.

  4. If you want to use demographic data to further refine the data in the report, select Choose Demographics...
    The Choose Demographics button.

    By default, the "All" option is chosen for Ethnicity, Gender, and Language. To reduce the scope, choose the "Select" option at the top of the appropriate column and then check your selections in that column.

    All ethnicities, all genders, and two languages (English and Hmong) have been selected.
    In the example above, the user has selected two Languages while leaving Ethnicity and Gender at the default "All" options. Note: The Filter Reports by Ethnicity user permission may be set to prevent the use of ethnicities as a filter.

    By default, the "All" option is chosen for Characteristics. To reduce the scope, choose Select Characteristics... and then check each characteristic you want students in the report to have. You must also choose any or all (after "Include students with") to specify whether students with any of the selected characteristics will be included in the report or only those with all of the selected characteristics.

    Two characteristics have been selected. The Apply and Cancel buttons are at the bottom.In the example above, the user selected two Characteristics (ADA and ESL). Because any is selected, the report will include students who are ADA, ESL, or both. If all had been selected, only students who are both ADA and ESL would be included. Note: The Filter Reports by Characteristics user permission may be set to prevent the use of characteristics as a filter.

    Once you are finished choosing demographic options, select Apply at the bottom of the window to save your choices (or Cancel to close the window without saving your choices).

  5. To begin laying out the report, make one selection from each of the drop-down lists to fine-tune the information you want to show in your report. Example combinations:
    • "For Selected Schools Show List of Classes/Groups": The report will have separate tables for each school, and the information in each table will be broken down by class/group.
    • "For Selected District Show List of Schools": The report will have one table for the district, and the information in the table will be broken down by school.

    The Layout Preview underneath the drop-down lists will update based on your selections:

    Examples of the Layout Preview changing, based on the options described above.

    If only one school has been selected, "District" will not be an option in the For Selected drop-down list, and "Schools" will be changed to "School."

  6. In the Add Columns section, use the Subject and Assignment Type drop-down lists to choose which program's data will be used to populate the chart.

    The Add Columns section, with a subject and assignment type being selected.
  7. Use the Measure Category drop-down list to choose which measure you want to appear on the report. The available measures will vary based on the assignment type you have selected; the image below shows the measures for Star Reading Enterprise.

    With Reading as the Subject and Star Reading Enterprise as the Assignment Type, the Measure Category drop-down list has 14 options available.

    If additional parameters must be set for the selected measure category, the controls for setting them will be shown.

    Example 1

    Benchmark - Distribution of Students in Each Category is the selected measure category. The additional parameters required are the benchmark type and the time frame to include data from (additional time frames can be added by selecting + Time Frame).

    The Benchmark Type and Time Frame options, based on the chosen Measure Category.

    Example 2

    Percentile Rank (PR) and Student Growth Percentile (SGP) - Proficiency Score is the selected measure category. The additional parameters required are the PR proficiency score; the SGP proficiency score; whether you want to see the number of students who are at/above the benchmark, below the benchmark, or both; and the school year and SGP window (additional school year/SGP window pairings can be added by selecting + Time Frame).

    The Proficiency Score, SGP Proficiency Score, Measure, and School Year/SGP Window options, based on the Measure Category chosen.


    notes on measure categories and additional parameters

    • If the chosen measure category is one of the “benchmark” options (Benchmark - Distribution of Students in Each Category, Benchmark - Students At/Above Proficiency Level, or Benchmark - Students Below Proficiency Level):
      • The time frames you can choose are limited to the current school year.
      • You can only select School as the benchmark type if a single school has been selected.
      • For districts and schools, the minimum proficiency level set on the Manage Goals and Benchmarks page determines whether students are At/Above or Below Proficiency Level.

    The Layout Preview will update based on your selections. If your selections make the table wider than the preview window, a scrollbar will appear below it.

    An updated Layout Preview, with a scrollbar at the bottom of the window.
  8. After you have selected all the options for one measure, you can add additional measures to the report by selecting + Add New Column.

    The Add New Column button.

    Repeat the steps above to choose an assignment type and measures. The Preview table will continue to update based on your selections.

    You can have up to five measures and three time frames in a single report.

    If you want to remove one of the measures you've added, select the trash-can icon in its upper-right corner. (You cannot delete the original measure that is part of the report.)

    The trash can icon.

  9. Select Hide Sections Without Data if you want parts of the report hidden when there is no data present.

    The Hide Sections Without Data option. The Create Report button is below it.
  10. To finish creating the report, select Create Report.
  11. What happens next depends on the complexity of the report and the amount of data being compiled to create it.

    • If the report is simple, a "loading..." message will appear while the report is being created:

      The loading message.

      ... and then the report will open on the screen. Use the icons just above the first table to save the report as a PDF or to export it as a CSV file.

      An example of a generated report. The PDF and CSV icons are above the first table on the first page.

      Note: Figures in the Summary line are based on individual activities and not aggregations of schools, grades, teachers, or classes.
    • If the report is complex, a "Generate Report" message will appear. When this happens, you can either wait for the report to be completed, or you can select Skip screen view & return later for a PDF & CSV to leave this screen.

      The message states: This report is still generating. Very large reports could take about an hour depending on site traffic. Rather not wait? The 'Skip screen view and return later for a PDF' button is at the bottom.

      The report will continue to generate, and once it is finished, you will see it listed on the "My Created Reports" tab.
      The My Created Reports tab, with tile for the newly-created report. In the future, you can select this tile to regenerate or edit the report. In the lower-right corner of the tile is a trash can icon; select it to permanently delete the report.
      A report with " Generating PDF & CSV" in the Actions column is still being generated. Refresh this page or return to it later to see status updates.

      When a report is ready, use the links in the Actions column to download the report as a PDF file or CSV file. Completed reports will remain available for 14 months after they are initially generated; creating identical versions of a report on different dates doesn't "reset the clock" on the earlier version, it creates two versions which are each available for 14 months from their generation date.

      notes on the table of reports

Once you have successfully created and generated a report, you can regenerate it any time you want by returning to the My Created Reports tab and selecting the tile for the report. Select Update Report at the bottom of the page to regenerate the report using the original options.

The Update Report button.

You can edit the report by changing any of the options and then selecting Update Report. Your changes will be saved and will be part of any future generations of the same report.

Example report creation: District-level screening with state benchmark

Renaissance recommends running this report after the first testing session of a new school year—for a specific type of assessment, it shows which state benchmark categories students are in and how many of them have and have not tested.

  1. On the My Created Reports tab, select Create New Report.

    The Create New Report button.
  2. On the Create New Report page, enter a name for your report, and an optional description if you wish.

    The report name: District-Level Screening Report. The Report Description: Distribution of students and number of students tested/not tested.
  3. Select Change Students....

    The Change Students button.
  4. In the pop-up window, select All Schools and All Grades; then, select Apply at the bottom of the window.

    All Schools and All Grades have been chosen. The Apply and Cancel buttons are at the bottom.
  5. If you want to use demographic data to further refine the data in the report, select Choose Demographics... (as described above).
  6. In the For Selected and Show List of drop-down lists, choose District and Grades.

    The For Selected and Show List of drop-down lists; District has been selected in the former, Grades in the latter.
  7. In the Add Columns section, use the Subject and Assignment Type drop-down lists to choose which program's data will be used to populate the chart.

    The Add Columns section. Reading is being chosen as the Subject, and Star Reading Enterprise as the Assignment Type.
  8. In the Measure Category drop-down list, choose Benchmark - Distribution of Students in Each Category.

    With Benchmark - Distribution of Students in Each Category chosen as the Measure Category, the user is able to select a Benchmark Type and Time Frame (State for the former, Fall for the latter).
  9. In the Benchmark Type drop-down list (that opens to the right), select State.
  10. In the Time Frame drop-down list (that opens below), select the time frame to include data from, which in this case will be one of the screening dates from your school calendar. (Note: When the measure category is a benchmark, time frames are limited to the current school year).
  11. This gets the first measure (distribution of students by benchmark) on the report. To begin adding the second measure (number of students tested/not tested), select + Add New Column.

    The Add New Column button.
  12. This report is meant for checking the benchmark distribution and number/percent of students tested for a single product—therefore, you should have the same subject and assignment type selected here that you chose earlier.
  13. In the Measure Category drop-down list, choose Students Tested.

    Students Tested is the Measure Category chosen for the new column. The options chosen by the user include showing Number Tested, Percent Tested, Number Not Tested, and Percent Not Tested. The Fall time frame is also being selected.
  14. Below that, check the measures you want to see on the report (number of students tested, percent of students tested, number of students not tested, and percent of students not tested).
  15. This report is meant for checking the benchmark distribution and number/percent of students tested in a single time frame—therefore, you should use the same time frame you selected earlier.
  16. Select Hide Sections Without Data if you want parts of the report hidden when there is no data present.

    The Hide Selections Without Data option has been checked; the Create Report button is below it.
  17. To finish creating the report, select Create Report.
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